Collecting $125 from 240 families by check is a full-time job. Online registration with card collection pays for itself in a week.
What to require at registration
- Full fee due at registration, or a 50% deposit with an auto-pay for the balance
- Electronic waiver acceptance
- Emergency contact and allergies
- T-shirt size for team gear
Refund policy, in writing
Publish the refund policy at the top of the registration form. Refunds before season start minus a $15 processing fee, no refunds after game 3. That policy alone saves you dozens of phone calls.
Reporting for the business office
Every Friday, export a CSV of registrations + payments and drop it to your bookkeeper. Reconciliation goes from hours to minutes.
Compliance
SignUpGo's Stripe integration is PCI compliant — you never handle card data. That's a compliance win your business office will thank you for.
Run your K-12 season on the Sports Tier
SignUpGo's Sports Tier ($59/mo) is purpose-built for K-12 athletic directors, tournament organizers, and league coordinators. You get unlimited tournaments, 5 user seats, 1,000 messaging credits for game-day alerts, pool play & bracket automation, captain score entry, team & player registration, entry fees, and merch sales — all in one dashboard.
- Unlimited brackets and pool play across multiple courts or fields
- SMS game notifications the moment a schedule shifts
- Captain score submission with secure one-time tokens
- Custom branding so parents see your school or league, not ours
Ready to stop wrangling spreadsheets? Start with the Sports Tier or compare all plans. You can also try the tournament builder in under two minutes.